Karma Is A Cruise Info
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Cruise Event Specialists

Delivering end-to-end cruise event solutions.
FIND MY SHIP

Events at Sea is a one-stop all-inclusive resource for meeting planners and special interest groups looking to plan an event at sea.

We provide a turnkey solution assisting you through ship selection, contract negotiation, professional cruise booking platform management, logistics support and full program management for full-ship charters and large groups.
Your Challenges
Not sure where to start and who to contact to charter a ship? How do you know you are receiving a good price, the best inclusions and the best terms in your contract? Do you want to manage bookings professionally with a cruise specific booking platform? Do you need help optimising onboard branding opportunities, planning special events, or managing guest special requests, artist riders and merchandise? Do you need help with reporting, managing cabin allocation, sending manifests to the cruise line and passenger documentation? Do you need to bring additional sound and staging equipment onboard but are not sure which customs forms to fill out or how to ensure your driver has official clearance to the port?
Our Solutions
  • Industry Contacts – We know how to find your perfect ship.
  • Contract Negotiation – We will walk you through the process and ensure you maximize every variable.
  • Cruise Specific Booking Platform– We will implement a professional cruise booking platform on your website.
  • Dedicated Cruise Program Manager – Your Program Manager will guide you through every stage of planning and will be with you onboard to ensure your vision is executed on perfectly.
  • Reporting and Inventory Management – We will conduct a weekly audit of bookings, provide you with detailed booking reports, manage guest special requests and all reporting to the cruise line.
  • Port Logistics Services – We will liaise with port authorities and ensure you have a smooth loading process.

Business Benefits

Expertise: We have the knowledge, expert skills, and market-leading experience that covers all disciplines required to successfully deliver an event at sea. Because cruising is what we do and we have worked with over 60 different cruise lines, we have a broad and deep knowledge of the industry challenges, processes and best practices.
Cost Savings: We can identify areas where you can save through contract negotiations and optimizing the use of included entertainment & activities, dining options and meeting & event space. You pay only for the services that you need, when you need them providing substantial savings over hiring a salaried employee to complete similar tasks.
Time Savings: The experience of our team means that we know best practices already. There is no need to reinvent the wheel or lose valuable time to something that can be completed by an expert.
Customization: We do not offer a one-size-fits-all solution. We learn about each client's business, goals and event needs, tailoring advice, strategy and services to the specific challenges of your event.

Cruise Charter Services

Global Ship Sourcing
Events at Sea can source ships of all sizes and amenities anywhere in the world.
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Contract Negotiation
We work as your trusted advocate to ensure you receive the best pricing, terms and inclusions on your charter contract.
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Professional Cruise Booking Platform
We will help you implement a Cruise specific booking system on your website.
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Pre-Launch Planning
Advice on pricing, guest terms and conditions and yield management strategies to on sell your event to consumers.
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Dedicated Cruise Program Manager
Guidance through every stage of planning and onboard advocacy.
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Reporting and Inventory Management
Regular audit of bookings, management of special requests, cabin manifest and reporting.
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Port Logistics and Port Agency Services
Liaise with port authorities, complete customs forms and ensure a smooth loading process.
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On-Site Support Staff
We will ensure your vision is executed on perfectly.
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How We Work

1. Establish Contact
Start by completing our online 'find your ship now' form. We will ask you questions about your event requirements, attendance, budget and goals you would like to achieve from your event.
2. Event Requirement Analysis
Next, our team of cruise experts will analyse your event requirements and search high and low for the perfect cruise ship and itinerary for your event. We will discuss with our extensive network of industry contacts to ensure your event goals will be achieved.
3. Pricing & Contracting
You will be presented with quotes to consider, we will provide you with in depth analysis on pricing and inclusion competitiveness and guide you through the contracting phase to ensure you obtain the best terms and pricing.
4. Project Initiation
After signing contracts, you will be placed in the expert hands of a dedicated Cruise Product Manager who will work closely with your project team. Our Cruise Product Managers have the specialist knowledge to guide you through all of the phases of creating an exceptional cruise event.
5. Project Steady State
Your Cruise Program Manager will guide you through every phase of planning a cruise event. They will manage the booking platform, inventory, entertainment schedule, reporting, and all logistics relating to your cruise event.
6. Event & Follow Up
Your Cruise Program Manager will be with you onboard. We will provide you with a finalised accounting document and review of the onboard event, summarizing any lessons learnt and best practices for future cruise events.

Why Choose Us

We make it easy
We give you a complete Turnkey solution. Our sales team will find a ship that best supports your needs and negotiate the best rates and terms and provide you with pre-launch advice. Your dedicated Cruise Program Manager will set up a cruise specific booking platform for you, guide you through every stage of planning, provide you with regular reporting, manage your inventory, navigate you through dealing with port authorities and provide you with on-site support. Every practical aspect of your event, strategically aligned with your business goals.
We make our technology work for you
Integration is important. We integrate our team with yours. We build your business objectives into our KPIs. And crucially, we integrate a cruise specific booking platform seamlessly into your existing website providing you with a professional booking solution.
We have the best people
It is our talented team behind the negotiations, planning and technology that makes the real difference. We are a highly productive team that communicates, cooperates and innovates in an atmosphere of mutual trust and respect with a strong sense of teamwork. Any successful event has one thing at its core; effective collaboration and our team will work as an extension of your own to ensure your event is a success.
We take it personally
We have small dedicated team in Australia, working as trusted advisers, intimately acquainted with your event requirements and business objectives. We are agile, flexible and everything we do is customized to your needs.
We're accountable
You will have a dedicated Cruise Program Manager who is your main point of contact - you'll never be passed from team to team. You'll also have direct access to our founder and CEO at all times.
We provide strategic advice, as well as day-to-day solutions
Events at sea is our specialty. We understand the logistical issues, but also the strategic ones, so we're ideally placed to help you develop an outstanding event at sea that minimises costs, without compromising on event objectives and experience for your guests.

Interested in getting started?

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